A revised Procurement Policy has been adopted by Whakatāne District Council to bring its approach in line with modern best practices, support local outcomes, and strengthen financial and risk management.
The revised policy was approved at today's Council meeting (8 May, 2025) and replaces the previous version, which was last updated in 2012.
Procurement and Risk Manager Ingrid McNiven said the review of the policy was timely and essential.
“Our previous policy was more than a decade old and no longer reflected current legislation or good practice,” Ms McNiven said.
“The revised policy sets out a clear and consistent framework that prioritises value for money, fairness, and strong local and environmental outcomes, and aligns with the New Zealand Government Procurement’s five principles – including managing for great results, being fair to suppliers, and securing the best deal for everyone involved.”
“This is about more than just purchasing. It’s about using public money responsibly while delivering wider benefits to the community,” Ms McNiven said.
Key objectives of the revised policy include:
• Delivering value for money through efficient and transparent processes
• Supporting local businesses and economic development
• Promoting environmentally responsible practices
• Strengthening financial controls and risk management
Elected members were briefed on the policy development throughout March and April 2025 and provided guidance on the updated approach.
Four key changes have been introduced in the new policy:
1. Integrating broader outcomes – ensuring Council’s procurement considers social, environmental, cultural, and economic benefits.
2. Re-establishing the Procurement Assessment Panel – to provide oversight and consistency.
3. Reviewing financial thresholds – to ensure procurement processes are proportionate to risk and value.
4. Emergency procurement guidance – to allow quick but responsible decision-making in urgent situations.
“This policy gives us the tools to make fair, transparent and strategic decisions when procuring goods and services, while also delivering on community expectations,” said Ms McNiven.