Whether you are planning a small community fair or a large national sports tournament, our Event Planning Guide will provide you with all the information you need to know to run a successful event; from planning to marketing to preparing an event health and safety plan.
Event Planning Guide - (PDF, 3.6 MB)
Event application checklist
Not sure where to start? Use our checklist to find out what's required before you submit an event application.
| Checklist | Yes / No | Processing timeframe | Want more information? |
|---|---|---|---|
| Will your event involve road closures? Cause congestion? Affect pedestrian traffic? | If yes, a Traffic Management Plan (TMP) may be required. | Application must be received 12 weeks prior to event to allow for TMP to be processed | Events affecting roads, streets or footpaths |
| Will you be selling food? | If yes, we’ll need to know more details | Applications take 5-20 working days to process depending on the type of application | Selling food at an event |
| Will alcohol be present at your event? | If yes, a Special Licence will be required | Minimum 20 working days | Alcohol at Events |
| Are you expecting more than 1,000 people to attend? | If yes, you will need to submit an Event Waste Management & Minimisation Plan for approval | Minimum 10 working days | Waste management at an event |
| Do you have Public Liability Insurance? | If no, check if you need it | Minimum 20 working days | Fees, charges, bonds and insurance |
| Do you have an Event Health and Safety Management plan? | If no, use our templates | Minimum 20 working days | Event Health and safety |
| Are Amusement Devices present at event? | If yes, you'll need to apply for a permit to operate. | Minimum 20 working days | Amusement devices and pyrotechnical displays at an event |
| Are fireworks part of the event? | If yes, approval is required | Minimum 20 working days | Amusement devices and pyrotechnical displays at an event |
| Will large structures be present at event? E.g. marquees and/or stages | If yes, you may need a Building Consent | Minimum 20 working days | Stages and Marquees at an event |